Regardless of the operating system, hardware, or software used, documents can be viewed on any device using the portable document format (PDF). It allows the integration of numerous content types, including videos, texts, graphics, animations, audio files, photos, and more. Users of all platforms can easily access, share, search, and download PDF files because of how portable they are. A scanned document can be made more secure by being converted to a PDF. It is incredibly simple to create and transfer electronic documents in PDF format because it displays uniformly on all devices. Businesses now rely on document scanning services to create editable PDF files from large volumes of scanned documents.
In today’s digital age, converting scanned documents into PDF format has become a common practice. This process makes the documents more accessible, secure, and easier to manage, which is why many individuals and businesses choose to do so. There are several tools available for converting scanned documents into PDF format, including online conversion services, desktop software, and smartphone apps.
Tools to Convert Scanned Documents into PDF Format
There are several options available for converting scanned documents into PDF format, including:
- Online Conversion Services: Online conversion services are quick, easy to use, and often free. These services typically do not require any special technical knowledge, making them a popular choice for individuals who need to convert a few documents. Some popular online conversion services include Lumin, SmallPDF, and Adobe’s online conversion tool. To use these services, simply upload your scanned document and the conversion will be performed automatically.
- Desktop Software: For those who need to perform conversions on a regular basis, desktop software like Lumin Pro or Adobe Acrobat might be a better fit. These tools provide more advanced features and are ideal for businesses and organizations that need to process large volumes of documents. With desktop software, you can also edit and annotate your PDF files, add password protection, and even create PDF forms.
- Smartphone Apps: For those who are always on the go, there are several smartphone apps available for converting scanned documents into PDF format. These apps are great for quick and easy conversions while on the move. Some popular smartphone apps for converting scanned documents into PDF include Adobe Scan, Microsoft Office Lens, and of course, the Lumin app. Simply snap a photo of your document and the app will convert it into a PDF for you.
The Benefits of Converting Scanned Documents into PDF Format
There are several benefits of converting scanned documents into PDF format, including:
- Accessibility: PDF files can be opened on almost any device with a PDF editor installed, making it easier for individuals and organizations to access the documents they need, no matter where they are. This is especially useful for businesses that have employees working from different locations, as they can easily access important documents from anywhere with an internet connection.
- Security: PDF files can be password protected, allowing for added security when it comes to sensitive information. This is especially important for businesses that handle sensitive customer or financial information. With password protection, businesses can ensure that only authorized individuals have access to the information.
- Management: Converting scanned documents into PDF format makes it easier to store, organize, and search for the documents you need. With PDF files, you can easily create an electronic filing system that can be easily searched, making it easier to find the information you need quickly and efficiently.
- Environmentally Friendly: Converting your scanned documents into PDF format can also be more environmentally friendly. By reducing the need for physical documents, you can help reduce paper waste and minimize the environmental impact of your business operations.
- OCR: Some PDF editor tools like Lumin also offer an Optical Character Recognition tool which turns paper documents into PDF files simply by scanning the document and turning it into an editable, shareable file.
Why Should You Outsource Document Scanning and Conversion?
Outsourcing document scanning and conversion can be a cost-effective solution for businesses. By outsourcing this process, businesses can save time and resources that would otherwise be spent on managing and organizing physical documents. Additionally, outsourcing document scanning and conversion to a professional service provider ensures that the process is done accurately and efficiently.
A professional document scanning and conversion service like Lumin will use high-quality scanners to accurately digitize your documents, ensuring that all text and images are clear and legible. They will also have the necessary software and expertise to perform the conversions accurately and efficiently, so you can be sure that your documents will be in the right format and ready for use. A professional document scanning and conversion service will also be able to handle large volumes of documents, making it a great option for businesses that need to process large numbers of documents.
In conclusion, converting scanned documents into PDF format is a quick, easy, and efficient way to make your documents more accessible, secure, and easier to manage. Whether you choose to use an online conversion service, desktop software, or a smartphone app, there are plenty of options available for converting your scanned documents into PDF format. And, if you have a large volume of documents to convert, outsourcing the process to a professional service provider can be a cost-effective and efficient solution, which as an added bonus, will leave your team with more time for profit-making tasks.
